Booking a notary appointment can feel stressful, especially if it is your first time. Many people show up unsure about what they need, only to be sent home to gather more paperwork. A short visit can quickly turn into a full day of running back and forth.
The good news is that preparing for a notary appointment in Surrey is simple once you know what to bring. A little planning saves time, money, and frustration. Here are five things you should always have with you before sitting down with a notary public.
5 Things to Bring to Your Notary Appointment in Surrey
1. Valid Government-Issued Photo ID
Identification is the most important item on this list. A notary public has a legal duty to confirm the identity of every person signing a document. Without proper ID, the appointment cannot move forward.
In British Columbia, two pieces of valid government-issued ID are usually required, and at least one must include a photo. Common examples include a driver’s licence, BC Services Card, passport, or permanent resident card. Make sure the ID is current and not expired.
If the name on your ID does not match the name on your documents, bring proof of the name change.Mismatched names are one of the most common reasons appointments get delayed.
2. The Original Document You Need Notarized
Bring the original document, not a printout of an email or a photocopy. Notaries need to see the real paperwork before they can stamp, seal, or witness any signatures.
Do not sign the document before your appointment. Many people make this mistake and have to start over. The notary must watch you sign in person. If your signature is already on the page, the notary may refuse to proceed.
If your document came from another country, bring it exactly as you received it. Do not staple, fold, or write on it. Keeping documents in clean condition helps the notary attach certificates correctly.
3. All Required Signers
A document with more than one signer means every signer must attend the appointment.
Each person must bring their own valid ID. The notary will verify each signer separately, so plan enough time for the appointment if several people are involved. Group bookings often take longer than single ones.
4. Supporting Documents and Reference Information
Many notarial services require extra paperwork beyond the main document. For example, a travel consent letter for a child may need the child’s birth certificate and the other parent’s ID. A statutory declaration may need supporting proof such as utility bills, insurance papers, or court orders.
If you are not sure what to bring, call the notary office before your visit. A quick phone call can save you a return trip.
5. Payment for the Service
Notary fees in British Columbia vary based on the type of document and the time involved. Simple services like a single signature or a certified true copy cost less than complex services such as real estate conveyancing or estate documents.
Ask about fees when you book the appointment so there are no surprises at the end. Most notary offices accept debit, credit cards, and cash. Some also take e-transfers. Confirm the accepted payment methods ahead of time.
If your matter involves multiple documents or signers, expect the total to reflect the extra work. Always request a receipt for your records, especially if the cost will be reimbursed by an employer, lawyer, or insurance company.
Contact Aanchal Ghai Notary Public
If you have questions about your upcoming notary appointment in Surrey, the team at Ghai Notary is here to help. We assist clients with affidavits, statutory declarations, travel consent letters, real estate documents, powers of attorney, and more. Call our Surrey office or visit our website to book a time that works for you. We are committed to making your notary experience clear, simple, and stress-free.